Job Title: Project Coordinator
Department: Administration
Reports To: Director of Administration
FLSA Status: Exempt/ Full Time
Salary Range: $50,000 – $65,000
Prepared By: Director of Administration
Approved By: Chief of Staff
Last Modified: 2024-01-07
Job summary
The Project Coordinator is a professional possessing the in-depth knowledge and experience to aid in oversight of all aspects of STRAC. The Project Coordinator will work closely with the Director of Administration, Director of STRAC, RAC Executive Directors, Health System representatives, emergency management personnel and other community personnel to assist in coordination of all aspects of the Trauma and Healthcare system. Overall responsible for coordination of meetings and travel, tracking of attendance, minutes, and projects related to committees as assigned.
Responsibilities
- Plan, schedule, and coordinate committee meetings, ensuring all necessary resources and materials are prepared.
- Collaborate with team members to set agendas and distribute meeting materials in a timely manner.
- Attend and actively listen in meetings, taking accurate and comprehensive notes.
- Create and maintain detailed records of meeting minutes, action items, and project updates.
- Organize and file documents, ensuring accessibility for team members and stakeholders.
- Track project milestones, deadlines, and deliverables, providing regular updates to the project team.
- Facilitate effective communication within the project team and across departments.
- Collaborate with team members to ensure seamless information flow and coordination.
- Assist in the preparation of reports, presentations, and other project-related documents.
- Manage and maintain project calendars, ensuring deadlines are met.
- Handle general administrative tasks, such as scheduling appointments, managing correspondence, and maintaining office supplies.
- Serve as Scribe in the event of an RMOC activation.
Education:
- Associate degree. Preferred bachelor’s degree in business administration, Project Management, or a related field.
- Proven experience in administrative roles, particularly in project coordination.
Competencies
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and project management tools.
- Attention to detail and a commitment to accuracy.
- Ability to work independently and collaboratively within a team.
- Proactive problem-solving skills and a positive attitude.
- Adaptability to changing priorities and a fast-paced environment.
- Ability to take initiative and problem solve
- Ability to present oneself as well as the company in a professional manner
- Interpersonal skills and customer service skills required
Code of Conduct
Employee follows the STRAC Code of Conduct, which are rules to guide us in our work to assure the highest standards of business ethics and compliance as follows:
- Legal Compliance: comply with federal/state laws
- Business Ethics: accurately & honestly represent the Organization and not defraud anyone of money, property or service.
- Confidentiality: protect confidential information
- Conflict of Interest: do not use position to profit personally
- Business Relationships: business transactions are free from offers or solicitation of gifts/favors
- Protection of Assets: preserve assets by using resources prudently and effectively
- Patient Rights: respect and support patient rights to privacy & treatment
